Job Descriptions

Manages and updates all payroll-related HR documentation, reports, approvals, staff records, and policies through the HRIS system by following established processes and procedures. Controls and maintains a wide variety of payroll information (such as leave balances, salary, overtime, etc.) for the purpose of ensuring documentation and compliance with established policies and procedures. Processes salary and benefits entitlements and ensures authorization of monthly payroll as per established policies and procedures. Monitors the employees’ daily attendance report, cross-checking absences against supporting documents (leaves, medical reports…) as well as justifications where necessary. Reports any irregularities in the attendance, and follows up on required actions. Maintains contact with Banks to assist new employees to open accounts, and secures staff bank account information for salary and other payroll-related use. Conducts Social Security calculations for Kuwaiti staff and ensures that all Kuwaiti staff is appropriately registered and covered as per Social Security regulations. Also ensures they are delisted upon separation. Generates standard monthly reports, adhoc analysis, and other relevant information and trends to support the decision-making process. Assists in Implementing controls, procedures, and reconciliation checks in the payroll processing and payments to ensure the quality of delivery and compliance with standard processes. Resolves colleagues’ queries and provide support where required on employee loans, salaries, indemnities, allowances, leaves deductions and dues, etc. Coordinates between the human resources, finance, and government relations to ensure proper flow, maintenance, and security of payroll data. Provides accurate and timely reports and information to the HR Manager and assists actively in consolidating any ad-hoc request/reports from the HR database. Handles the filing of personnel documents such as payslips, payroll supporting doc.

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