Job Descriptions

· Answer and direct phone calls · Responding to Social media query (Instagram and Facebook) · Generate Sale Lead and Business Development · Social Media content creation and update post · Organize and schedule meetings and appointments · Maintain contact lists · Produce and distribute correspondence memos, letters, faxes and forms · Assist in the preparation of regularly scheduled reports · Develop and maintain a filing system · Order office supplies · Book travel arrangements · Submit and reconcile expense reports · Provide general support to visitors · Provide information by answering questions and requests · Take dictation · Research and creates presentations · Generate reports · Prepare and monitor invoices · Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques · Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies · Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies · Contribute to team effort by accomplishing related results as needed · Carry out administrative duties such as filing, typing, copying, binding, scanning etc. · Organize travel arrangements for senior managers · Write letters and emails on behalf of other office staff · Book conference calls, rooms, taxis, couriers, hotels, etc. · Cover the reception · Maintain computer and manual filing systems · Handle sensitive information in a confidential manner · Take accurate minutes of meetings · Reply to email, telephone or face to face

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