Project Support
Support implementation of project s activities by following up activity updates from the field.
Assist in documenting events and workshops and organizes and files media documentation.
Prepare the documents for contracting project partners and consultants.
Extend other assistance to the project when required.
Adhere to all organizational policies and procedures as outlined in Search policies and procedure manuals.
Follow all organizational protocols and regulations according to guidance provided by the HR department.
Administrative Duties:
Ensure project files are kept updated with the most current information; processes incoming documentation from partners.
Meticulously name and classify each file/document digitally, to ensure easy access.
Follow-up on any missing documents and makes sure that all required documents are fully completed by creating an excel sheet database (Checklist) to ensure proper follow-up and to report any missing documents.
Maintain electronic/hard copy filing for staff files particularly for contracts, extensions, and amendments.
Store files properly in the archiving room.
Prepare the required documents in case of external/internal audit, under the supervision of the line supervisor.
Attend meetings with partners and takes minutes.
Ensure documents requiring a signature are approved and processed in a timely manner.
Receive and collect documents related to the project activities and maintains an accurate and complete filing system electronically and in hard copies.
Organizational Responsibilities
Ensure a safe working environment for all people involved in project implementation and maintains the highest standards of behavior when working with the community targeted.
Prepare logistics, including invitations, participants cards, desk signs, participants lists, attendance lists, invoices, per diem forms, taking photos, making copies needed for the training materials, certificates and completing request forms for stationery needed
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Search for Common Ground
Search for Common Ground is an international non-profit organization operating in 36 countries whose mission is "to transform the way the world deals with conflict away from adversarial approaches toward cooperative solutions>
Job Overview
Monthly Salary Range
Unspecified
Gender
Male/Female
Career Level
Executive
Industry
NGO / Social Services / Community Services / Non-Profit
Experience
2-5 Years
Qualification
Bachelors
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