Job Descriptions

Responsibilities include: • Provide first line support to clients/vendors/workers for VMS (Vendor Management System) Support • Monitor and follow up invoice and milestone submittal and approval in the VMS tool including physical invoice validation • Ensuring contractor compliance documents are tracked, completed and filed • Review new requirements for accuracy in VMS so vendors can fill orders • Work with multiple vendors to ensure they have all requirements to fulfill outstanding orders • Communicate regularly on invoicing issues and other administrative requirements • Communicates and shares information regarding contractors, subcontractors, and client needs • Resolves or escalates any issues appropriately. • Responsible for various other adhoc project & reporting administrative duties • Use VMS to generate invoice reports on a regular basis • Ensure client and vendor invoice payments are timely and accurate • Validate, update, and manage timesheets and invoice data • Process and run ad-hoc reports for both internal and external stakeholders • Compile data from VMS system to be used for invoice reconciliation Requirements • Finance experience preferred • SAP Fieldglass experience preferred • Excellent organisational and time management skills • Strong administration and PC skills (MS Office & In-house applications) particularly MS Excel. • Professional and strong communication skills – written & verbal to deal with vendors and key stakeholders

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