Job Descriptions

Particularly those that raise campus visibility and secure financial support from donors of the University. - Serves a critical function as the campus coordinator who consults with senior campus leaders to identify, plan and encourage staff within and outside the university to participate in overarching campus wide events. - Gains consensus and maintains timetables of program and event milestones, projects and tracks an annual events budget, ensures adherence to UC and campus funding policies, and oversees the overall implementation of complex and detailed program plans. - Holds events staff responsible for strict adherence to pre-approved events budgets. and detailed program plans. - Ensures the Business Operations Manager completes timely reconciliation of event expenditures and prompt payment of expenditures by and to internal and external partners. - Serves as a talent manager for staffing, including volunteers, both within Special Events and Protocol and the campus community in order to assemble the complement of staff and volunteers vital to the success of major projects. - Has full responsibility and accountability for high-profile events that provide important forums for interactions with community leaders, elected officials, volunteer organizers and business leaders. - Serves as the campus resource on developing and maintaining campus protocols including social and event etiquette for all aspects of events. - This function is part of the overall Communications and Public Affairs outreach effort in developing and maintaining a spirit of goodwill that fosters the best possible institutional image internally and externally. - Develops a strategic annual events budget to ensure complex and detailed budgets are preapproved for major events, including vendor negotiations and contracts, purchasing, equipment projections and proper method of payment of all invoices. - Supervises budgetary planning for each event, ensuring compliance with AUIB purchasing and financial policies. - Primary responsibilities are for the oversight and hands-on attention to ensuring that all activities, from major campus wide signature events to Chancellor-hosted activities, stay within budget and ensuring compliance with funding rules.

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